Building Control - Project Administrator

About Us

Solving the great societal challenges of our time is more relevant, demanding and inspiring than ever before. At Sweco we bring together experts with different perspectives and skills to develop solutions that address the challenges of urbanisation, harness the positive power of digitalisation and make societies more sustainable.

Sweco Building Control are the leading Building Control consultancy in England and Wales, providing market-leading expertise as a Corporate Approved Inspector since 1998. We pride ourselves on our quality and technical expertise that underpins our full suite of Building Control services, our approach is to listen and engage with our clients to anticipate the regulatory issues that will need resolving and work in partnership to deliver a successful project.

Become part of our society.

We are currently looking for a talented and motivated Project Administrator to join our team in our Brighton office.  This role can be worked flexibly with a minimum of three days a week in the office and the remainder at home.

What does the role involve? 

As the Project Administrator you'll provide timely, efficient and professional project administration support to Project Managers using the Enterprise Resource Planning (ERP) system and project database.

The Project Administrator will be responsible for:

• Setting up and updating projects in the ERP system, ensuring the system reflects the latest financial position by liaising with Project Managers. 
• Supporting, coordinating and facilitating the adherence to agreed processes and procedures.
• Working within the Project Support team to assist Building Control surveyors with the creation and issuing of statutory documents, including the Initial Notice and Final Certificate.
• Creating and issuing fee proposals.
• Reviewing and following up of tasks.
• Processing fee acceptances from proposal to live project status.
• Liaising with Project Managers to ensure invoices and applications for payment are issued in a timely manner.
• Reviewing and actioning project related reports using the ERP systems as requested by Senior Project Support.
• Reviewing and closing down of projects.
• Working with Project Support colleagues to ensure clients and technical colleagues receive a prompt, professional and efficient service.
• Acting as a key participant in the Project Support Community.

To be successful in this role you’ll possess:

An understanding of financial project management systems and process would be advantageous, however the main qualities we are looking for are a strong work ethic, a can do attitude and the ability to follow process and multi task.  Full training will be provided in terms of the role as long as you have some administrative skills and competence in Microsoft Office Word, Excel, PowerPoint, Outlook and Teams (Intermediate). 

What's in it for you? 

Working for Sweco Building Control you’ll experience an inclusive, friendly and flexible working environment where colleagues are encouraged to grow and develop together.  A meaningful career where you’ll help to transform society by being a trusted consultant to our clients.

As the only Building Control body accreditation with an ISO 17020, in relation to impartiality, you'll work to maintain the highest standards alongside a team of innovators in a variety of projects, with regular training and bitesized learning opportunities. 

We're committed to enabling all our colleagues to achieve a great balance between work and their other priorities, such as caring responsibilities, leisure activities, further learning or other interests. We offer flexible and hybrid working, to ensure we have a healthy work/ life balance, and ask our employees to have an office or site presence on an average of three days a week.

If you believe you have the skill set required, are keen to join a business with genuine opportunities for career progression, then we’d love to hear from you.

Equality, Diversity & Inclusion

It’s important to us that that all our colleagues thrive at work - we strive to have a friendly and inclusive culture which respects the contribution individuals can bring to Sweco.  We aim to promote equality, inclusivity and diversity for everyone.

Here at Sweco we positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy or maternity/paternity.

We have signed  the Armed Forces Covenant to ensure those who serve or have served, and their families, are treated fairly. To find out more The Armed Forces Covenant - Our Commitments | Sweco UK.

We are also proud to be a Disability Confident Committed employer, and will interview applicants covered by the Equality Act 2010 that opt into the guaranteed interview scheme on the application form and meet the minimum criteria for the role.

If I have a disability, can I get help (e.g. “reasonable adjustments”) with the application process?

If you’re an applicant with a disability that requires a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to use the online application system and need an alternative method for applying, please contact GB_Function-HR-Resourcing@sweco.co.uk for assistance.

In order to address your request the following information is needed:

• Name

• The best method for contacting you (Phone or email)

• The position title

• Requisition/vacancy number

Upon receipt of this information, we’ll respond to you promptly to obtain more information about your request.

Our Talent Community for experienced professionals is a great way to keep up to date with our latest news, insights, future vacancies, as well as gaining access to exclusive events hosted by our experts. 

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